10/26/2005
I. Call to order
Mauro Raccuglia called to order the regular meeting of the North Howell Little League Board of Directors at 7:17 PM on 10/26/2005 in the Five Points Conference Center.
II. Roll call
The following board members were present:
· Mauro Raccuglia
· Kevin Dunshee
· Steve West
· Stuart Rosenthal
· Rick Occhiogrosso
· Lisa Midgette
· Rose Scourzo
· Chris Velardo
· Jim Kennedy
· Frank Gordon
· James Rosciano
· Jean Lewis
· Joe Smith
The following board members were not present:
· Bob Fourniadis
· Ray Wagner
III. Discussion of Board Meeting Rules.
The following rules were discussed and adopted by the North Howell Little League Board of Directors.
· One member at a time has the floor. There are to be no side conversations.
· Action items are to be documented and assigned for completion.
· Quorum will be 8 board members
· Open membership comments will be accepted during designated times when the floor is open.
· The agenda for each board meeting will be posted on the website no later than the Thursday before the next scheduled board meeting.
IV. Reading of Previous Minutes.
Kevin Dunshee motioned for the previous meeting minutes not be read. Seconded by Mauro Raccuglia. Previous meeting minutes were not read.
V. Election of Officers
a) Chris Velardo nominates Mauro Raccuglia for League President. Seconded by Stuart Rosenthal. Mauro accepted nomination. Vote Taken: Mauro Elected.
b) Joe Smith nominates Steve West for League Vice-President. Seconded by Kevin Dunshee. Steve accepted nomination. Vote Taken: Steve Elected.
c) Stuart Rosenthal nominates Rick Occhiogrosso for League Treasurer. Seconded by Mauro Raccuglia. Rick accepted nomination. Vote Taken. Rick Elected.
d) Steve West nominates Stuart Rosenthal for League Secretary. Seconded by Kevin Dunshee. Stuart accepted nomination. Vote Taken. Stuart Elected.
e) Mauro Raccuglia nominates Kevin Dunshee for Director of League Operations. Seconded by Lisa Midgette. Kevin accepted nomination. Vote Taken. Kevin Elected.
f) Steve West nominated Rose Scourzo to the Executive Committee. Seconded by Kevin Dunshee. Rose accepted nomination. Vote Taken. Rose selected to be part of the Executive Committee.
VI. Treasurer’s Report – Rick Occhiogrosso
a) Fiscal year discussion. Rick asks board to accept Treasurer’s report as fiscal year end Sept. 30, 2005. Board voted and accepted the Treasures Report. (Exhibit A: Treasurer’s report on file with League Secretary).
b) Rick gave a financial report form October 1st, 2005 to date. This new report will provide detail list of volunteer fees and current account balances as follows: Capital Improvement Account $18,000
Checking Account $8,000
Construction Account $22,275
Lighting Fund $20,000
Provident Checking Account $7,400
(Exhibit B. Current Financial Report on file with League Secretary)
c). Harley Raffle Report. As of today. We are just short of breaking even on the Harley Raffle.
(Exhibit C. Harley Report on file with League Secretary).
d) Reconciliation of Provident account. There is still $1,200 in outstanding checks on this account. Can not close account until all checks clear. Mauro will be contacting people on list asking them to cash the checks so we may resolve the outstanding issues and close the account.
VII. Committee Chair
Discussion was held on nominating and suggesting individuals to head up different committees. Prior to assigning committees Stuart Rosenthal suggested the following committees would be pyramided under different board members. The following committee’s organization chart was accepted.
Volunteer Committee – Headed by Lisa Midgette. This committee includes the following: Team Moms, Concession, Opening Day, and Banquet.
Finance Committee – Headed by Rick Occhiogrosso. This committee includes the following: Sponsors, Finance, Fund Raising, Capital Improvements.
Committee Assignments:
|
Committee |
Individual Chair(s) |
|
Try-outs |
Jim Kennedy/Kevin Dunshee |
|
Sponsor’s |
Chris Velardo |
|
Opening Day |
Steve West |
|
Finance |
Rick Occhiogrosso |
|
Fund Raising |
Rose Scourzo |
|
Field Maintenance |
Joe Smith |
|
All-Star |
Going to ask Scott Hadley, Rick Russo, Pat Maldari |
|
Capital Improvements |
Kevin Dunshee/Mauro Raccuglia/Rick Occhiogrosso |
|
Rules and by Laws |
Stuart Rosenthal and Executive Committee |
|
Managers/Coaches |
James Rosciano |
|
Team Mom’s |
Jean Lewis |
|
Concession |
Rose Scourzo |
|
Banquet |
Nominated Sue West/Patti Russo |
|
Equipment |
Ray Wagner |
|
Communication |
Mauro Raccuglia/Jim Kennedy |
|
Nomination |
Board of Directors |
VIII. Old Business
a) Joe Smith to contact Steve Wetzel to discuss what we need to do to the fields to get them ready. (Fertilizer/Aerated etc).
b) The cost of Fertilizing only the five fields (no common areas) is $5,200
c) Building. Kevin Dunshee picking up permits Oct. 27. 2005.
d) Kevin going to respond to John Boxman’s inquires about the progress of the building.
e) New building should not affect current irrigation system. There is one area that is close and if there is a problem the cost to resolve is approximately $550.
f) Harley Raffle: Discussed during Treasurer’s Report.
g) Optimists Club: The club has stated they will be donating 5K dollars to the league for the building of dugouts. President of club will be donating the block for the dugouts.
h) Kevin will take the plans for the dugouts to the Howell Rec. Advisory board for approval.
IX. New Business
a) Board approved Joanne Johnson to go to Coast Honda for scoreboards. Kevin Dunshee will go with her.
b) Motion for the post office box to be moved from Howell to Farmingdale for convenience. Board voted and approved. James Rosciano handling switch of post office boxes.
c) Chris Velardo presented new sponsor form for approval. Board approved. (Exhibit D on file with League Secretary)
d) Golf Outing scheduled for Friday, May 19th. Discussed getting a sponsor to fund a car on the hole in one hole.
e) Lisa suggested the purchasing of building blocks be on a separate order form and not on the sponsor sheet. Board agreed.
f) Jim Kennedy looking to put a calendar on the website where you can click and get information, including schedules.
g) Lisa would like to look into on-line scheduling for the concession stand.
h) Umpires: Stuart Rosenthal to work with Mauro on setting this up.
i) Team Sponsors- If a sponsor pays for a team then the volunteer fee will be waived.
j) One registrant refused to pay volunteer fee. Rick O. going to handle.
k) Want to develop a letter to volunteers. What it means and what is expected?
X. Adjournment
a) Kevin Dunshee motion to adjourn meeting. Seconded by Jim Kennedy. Meeting adjourned at 9:15 PM
Minutes Submitted by: Stuart Rosenthal – League Secretary.
coming soon!